Here are the 3-ways that can be adapted to ensure that the right information is available at the right time to all stakeholders.
Access of relevant data assures that the stakeholders are informed and empowered to make fact-based decisions. The discussions, reviews, and negotiations are shorter, data-driven and pointed. It helps the organisation to remain competitive and to grow.
A business can leverage technology and its advances to share data with both internal and external stakeholders.
Following are the 3-ways.
Scheduling & Bursting of Reports
Scheduling of Reports
Scheduling of report ensures that relevant data is available to stakeholders without generating the reports on-demand. These reports are generally standard and repetitive, sent to teams, managers or decision-makers. The data can be sent as an email body or an email attachment, a file on a shared directory, to a printer or uploaded to an FTP site. The timely availability of report helps one to monitor progress, be on top of their tasks and plan.
Many third-party scheduling tools are available that can integrate into an organisation reporting tools and databases to send out reports as a text file, CSV, spreadsheets, and PDF.
Bursting of Reports
Bursting of reports is a great option when you intend sharing data with a large audience and prefer to restrict the data specific to the person receiving it. The recipients can be within an organisation or an external entity, i.e. your business partners, customers and suppliers.
Some example of bursting are:
to sales reps with details on his journey, orders, targets, productivity and performance
to customers on their outstanding, open orders, and your delivery status
to suppliers on the details of purchase orders that need to be fulfilled in the next 10 days.
Most scheduling solutions offer to burst reports as a feature or an add-on offering.
Portal-based reporting services
Portal-based reporting services has multiple benefits. It can be rolled out as an enterprise-wide strategy that can span multiple geographies, to a large department or a team. Users have access to their reports and visualisations through a browser or mobile.
The portal becomes a single repository for all the reports and visualisations. The in-house IT has better version control. User-specific rights can be implemented to ensure secure access. It also allows scheduling of reports to individuals and teams.
Chatbots
The chatbot is slowly becoming an integral part of business interactions. Today chatbot is found on websites helping visitors to navigate and provide information on-demand. It is enabling individuals and teams to automate repetitive processes. Chatbots are enabling field forces to service customers, help business partners, i.e. the customers and suppliers to access desired information like inventories, prices, receivables, open order etc. raise service tickets, and place orders.
How are you sharing data with the stakeholders today?
What tools are you using to share data with your stakeholders? Do share your experiences and innovative ways that you have found to share data.
Which tools do we use to implement analytics?
We do not have a personal choice. We leverage the tools the customer has already invested into and make sure that we address their immediate and future needs. If the existing tools do not meet the requirements, we evaluate and help our customer shortlist what meets the requirements and the customer's budget.